Job Vacancy – Hall Manager – Pittington Village Hall

We are hiring!
We need a Hall Manager to run and promote our fantastic village hall.

Hours: 20 hours per week. Weekend work essential. This post is open to job share.
Hourly Rate: £13 per hour.
Based at: Pittington Village Hall, Crossroads, High Pittington, Co Durham DH6 1AN.

Send CV and covering letter by post or email to: B. Patterson, 21 Priors Grange, High Pittington, Co Durham, DH6 1DA, email : baremrical@hotmail.co.uk

Closing Date for applications 15^th April.

Start Date Monday 22^nd May.

Job Description

Summary of the position:

To oversee the running of the Hall, in particular room bookings.
To provide a positive experience for all hall users.
To ensure that the Village Hall is an attractive property for hirers.
To open and close the Village Hall for hirers as required at weekends.
To provide access to the Hall where required for contractors, deliveries or other users as agreed with the Management Committee both during the week and at weekends.
To maintain the cleanliness of the Village Hall and deal with running repairs and maintenance.
To identify significant maintenance and improvements needed.
To maintain the security of the Hall.
To report monthly to the Management Committee at meetings.

Responsibilities

General:

To work with the management committee to provide a positive experience for all users of the Hall.
To be the primary on-site contact for all enquiries.

Bookings:

To manage the bookings process for the hall, responding promptly to enquiries by phone, email and Facebook Messenger.
To show prospective hirers around the hall, creating a positive impression of the hall and the hirer’s experience.
To help maintain the online presence of the hall, including Facebook posts.
To ensure the booking process is streamlined and operates efficiently. This may include online diary/booking/payments.

Finance:

To ensure all monies received from hall bookings are recorded and paid into the bank regularly.
To maintain a record of all receipts and expenditure for the hall, for approval by the treasurer.
To send monthly invoices to regular hirers and check payments are made.

Cleaning and servicing

To make sure that the hall is clean and ready for the next user. The cleaner comes for a limited number of hours per week and additional cleaning by the hall manager is required.
To ensure the building remains tidy and that all furniture and equipment is appropriately stored after use.
To monitor stocks of cleaning supplies and other consumables and to replenish them in good time.

Setting -up:

To assist with (as appropriate) the setting out and subsequent removal and storage after use of chairs, tables and other equipment such as bouncy castle provided by the hall.

Maintenance:

To ensure that the Management Committee is promptly informed of any new maintenance issues and arrange repairs.
To carry out routine maintenance checks of e.g., emergency lighting.

Regular hirers:

to collect annual paperwork e.g. risk assessments and fire drill forms.

Hall events:

to organise and attend events such as Christmas Market working with the Management Committee.

Supervision of premises:

To monitor the activities in the Hall to ensure that hirers comply with the Hall’s Conditions of Hire and other statutory requirements.
To open and close the Hall at times appropriate to the booking schedule, to provide access to contractors, deliveries and other third parties as agreed with the Management Committee both during the week and at weekends and to secure the premises when the Hall is not in use.
To retain custody of the keys to the building. Keys may only be loaned/provided to hirers or other third parties following the signing of the hirer’s agreement and receipt of payment.